Privacy Rights Of Students
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights
with respect to their education records. These rights include:
- To inspect and review the student’s education records within 45 days of the day Skyline
College receives a request for access. Students should submit to the Dean of Enrollment
Services’ Office written requests that identify the record(s) they wish to inspect.
The Dean of Enrollment Services will make arrangements for access and notify the student
of the time and place where the records may be inspected. If the records are not maintained
by the Dean of Enrollment Services’ Office, the student shall be advised of the correct
official to whom the request should be addressed.
- To request an amendment of the student’s education records that the student believes
are inaccurate. Students may ask Skyline College to amend a record that they believe
is inaccurate. They should write the Dean of Enrollment Services, clearly identify
the part of the record they want changed, and specify why it is inaccurate. If Skyline
College decides not to amend the record as requested by the student, the student shall
be notified of the decision and advised as to his or her right to a hearing regarding
the request for amendment. Additional information regarding the hearing procedures
will be provided to the student when notified of the right to a hearing.
- To consent to disclosures of personally identifiable information contained in the
student’s education records, except to the extent that FERPA authorizes disclosure
without consent. One exception which permits disclosure without consent is disclosure
to school officials with legitimate educational interests. A school official is a
person employed by Skyline College in an administrative, supervisory, academic or
research, or support staff position (including law enforcement personnel and health
staff); a person or company with whom Skyline College has contracted (such as an attorney,
auditor, or collection agent); a person serving on the Board of Trustees; or a student
serving on an official committee, such as a disciplinary or grievance committee, or
assisting another school official in performing his or her tasks. A school official
has a legitimate educational interest if the official needs to review an education
record in order to fulfill his or her professional responsibility. As allowed within
FERPA guidelines, Skyline College may disclose education records without consent to
officials of another school, upon request, in which a student seeks or intends to
- To file a complaint with the U.S. Department of Education concerning alleged failures
by Skyline College to comply with the requirements of FERPA. The name and address
of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department
of Education, 400 Maryland Avenue, SW, Washington, DC, 20202-4605. At its discretion,
Skyline College may provide Directory Information in accordance with the provisions
of the Family Education Rights and Privacy Act. Directory Information is defined as
that information which would not generally be considered harmful or an invasion of
privacy if disclosed. Designated Directory Information at Skyline College may include
the following: address, telephone number, dates of attendance, degrees and awards
received, major field of study, participation in officially recognized activities
and sports, weight and height of members of athletic teams, final theses/dissertation,
photograph, full-time/part-time status, and most recent previous school attended.
Students may withhold Directory Information by notifying the Registrar in writing;
please note that such withholding requests are binding for all information to all
parties other than for those exceptions allowed under the Act. Students should consider
all aspects of a Directory Hold prior to filing such a request. Although the initial
request must be filed during the first two weeks of the enrollment period, requests
for non-disclosure will be honored by the College for no more than one academic year.
Reauthorization to withhold Directory Information must be filed annually in the Registrar’s
Office within the first two weeks of any semester.
The Solomon Act requires colleges to release full directory information to the U.S.
A copy of the Family Educational Rights and Privacy Act (Sec. 438, P.L. 93-380) is
available in the Office of Admissions Records, Building 2, Student Services Center,
during normal business hours or on the web.