Withdrawal From Classes
To drop/withdraw from a class, students should access WebSMART registration. Official withdrawal is the responsibility of the student. A drop with a refund is subject to refund deadlines. A student who does not withdraw in accordance with established procedures may receive a penalty grade. If you experience a problem with registration, contact Admissions and Records, Building 2, second floor or call (650) 738-4251.
A student may drop a semester-length class during the first three weeks of instruction (one day prior to Census) and no record of the class will appear on the student’s academic record. In courses less than a regular semester’s duration, a student may drop prior to the completion of 20 percent of the period of instruction and no record of the class will appear on the student’s academic record.
After the third week of instruction, a student may withdraw from a semester-length class, whether passing or failing, at any time through the last day of the four- teenth week of instruction (or 75 percent of a term, whichever is less). A “W’’ grade shall be recorded on the student’s academic record. In courses less than a regular semester’s duration, a student may withdraw prior to the completion of 75 percent of the period of instruction and a “W’’ grade shall be recorded on the student’s academic record.
The academic record of a student who remains in class beyond the time periods set forth above must reflect a grade using an authorized symbol other than “W’’ (refer to Grades, Grade Points). A student who must withdraw for verifiable extenuating circumstances (i.e., personal illness, automobile accident, death or severe illness in the immediate family or other severe physical or emotional hard- ship), may petition the Academic Standards and Policies Review Committee for an exception to this policy. Any extenuating circumstance must be verified in writing, including, but not limited to, a letter from a physician, official accident report, obituary notice, etc.). Supporting documentation is required.
Military withdrawal may be requested when a student who is a member of an active or reserve United States military service receives orders compelling a withdrawal from courses. Upon verification of such orders, a military withdrawal symbol (MW) will be assigned for each course if the withdrawal occurs after the period during which no notation is made for withdrawals on the student’s record. Military withdrawals are not counted in progress probation and dismissal calculations. Students granted military withdrawal may request a refund of the enrollment fee. The entire enrollment fee will be refunded unless academic credit has been awarded.